The Institutional Contractor Assurance Office (ICAO) has developed the Lab’s first Institutional Approved Supplier List (ASL), which identifies items, services and suppliers that have been evaluated by the Institutional Quality Assurance (QA) office; It is designed to help end users plan procurements and buyers to process purchase requisitions (PRs) more efficiently by leveraging prior QA Reviews; and identifying items, services and suppliers that need a QA Review. A pilot of the automated Institutional ASL will take place during FY25 1st Quarter to identify improvement opportunities.
The Institutional ASL includes a number of process efficiencies as well as provides a “One-Stop-Shop” for data warehousing, analytics and reporting. Key improvements:
- Ensure all data is consistently entered;
- Allow faster processing of PRs by:
- Reducing the number of emails between the buyers, ICAO, end users and the EHS electrical inspection group through automatic notifications;
- Allowing the End User Risk Assessment Questionnaire to be tailored based on how the end user responds to questions; and
- Leveraging prior QA reviews so that future purchases of items/services from the same supplier for the same end use won’t need to be reviewed again; and
- Ensuring current data is reflected on the ASL in real time.
Additionally, the Institutional ASL and will be published in real-time and available to Lab community 24/7 on the QA Website and Quick Links.